Introduction - QuickBooks The Missing Manual [Book]

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The homepage provides some current status updates, but no true Dashboard functionality is offered with the product. Users can only choose one filter option when creating budgets, and only QuickBooks Online Plus users will be able to create budgets. Budgets can only be created for a single year, and cannot cross fiscal years. The product offers no budget forecasting capability at this time. Clicking on the gear at the top right of the screen allows administrators to create additional system users.

Once a category is chosen, access levels such as All, None, or Limited can be chosen. In order to have access to needed functions, most users will need to be provided with complete system access. The Company Snapshot report displays a year-to-year comparison of company performance indicators, and the Scorecard compares company profitability and growth to that of similar organizations.

An audit log displays all system activity, and users have the ability to customize and save any system report. Customization options are fairly limited, with no option to create a report from scratch. Reports can be exported to Excel or as a CSV file. Nonprofit Accounting Course : Learn essential skills to strengthen accountability and avoid costly mistakes. Get in-depth training on fund accounting, budgets, financials and more. Intuit recommends using Classes in QuickBooks for Nonprofits to generate a Balance Sheet by fund, but there are inherent flaws in the design of QuickBooks that limit its capabilities in this area.

This book provides information about using QuickBooks for Nonprofits to track financial data in nonprofit organizations. As a result, most nonprofit organizations have to spend extra money to have accounting professionals create reports from their QuickBooks data. The goal of this book is to help you understand how to set up QuickBooks for nonprofit accounting, make it easier to create transactions properly, and reduce the amount of money to spend on accounting fees. Most consultants recommend using classes in Quickbooks to get the segregation of financial activity a nonprofit needs for funds, functional areas, programs, funding sources, etc.

In QuickBooks, you get two data elements for coding and this severely limits reporting. You have Account and Class. Jobs is a third data element, but is not universally available in the QuickBooks report structure.

If a nonprofit requires reporting on more than two dimensions, QuickBooks simply can t handle it and a majority of financial reporting must be done outside the system in spreadsheets , which can create internal control deficiencies.

Schedule a FastFund Online Demo : Learn more about our unique software approach to nonprofit accounting, payroll and fundraising.

Since not-for-profit organizations have distinctly different reporting requirements from commercial companies, your accounting software must be able to handle those differences. With a true nonprofit accounting software solution like FastFund Accounting from Araize, reporting tasks are simplified and can be accomplished in a timelier manner. Fund accounting solutions that specialize in serving the not-for-profit sector will also have more robust integrated options for not-for-profit specific tasks, such as grant management, indirect cost allocations, and donor management.

Can your system do this. Best Fit: QuickBooks is ideally designed for the smaller nonprofit organization that is looking for a solid accounting nonprofit solution, good reporting capability with limited expense. QuickBooks Premier Nonprofit offers small nonprofits affordable access to the power of QuickBooks along with an industry specific chart of accounts designed for nonprofit organizations.

The user interface offers navigational areas that are divided into specific categories. Users also have the option to choose a less crowded user interface by simply customizing screen display options during setup, then utilizing the drop-down menubar at the top of the screen.

Data entry screens remain consistent throughout QuickBooks, with easy navigation and all the requisite lookup fields available. QuickBooks makes it easy for new users to learn the system by providing a solid selection of product tutorials and system setup wizards.

A long line of add-ons are available that will easily integrate with QuickBooks products including a full Payroll service and Credit Card processing. More scalable than in the past, QuickBooks has expanded its maximum number of users to 30 in the Enterprise edition of the product, allowing more small businesses and organization the ability to grow with the product.

While true fund accounting options are missing from the QuickBooks nonprofit edition, users have the option of creating separate funds by utilizing classes. For purpose of clarity, if you pay for 6 months and have 6 months remaining on your annual subscription, which starts at date of enrollment, you will be charged a termination fee equal to the then current monthly fee of QuickBooks Desktop Enterprise multiplied by 6 months remaining months left on annual subscription.

Right Networks performs backups of all cloud access data on a nightly basis and retains the back-ups for a rolling day period in a protected offsite facility as an additional level of protection.

Customers are responsible for verifying the integrity of the hosted data at least every 90 days. Right Networks employs Snapshot technology to backup customer data.

Snapshots are taken daily and then replicated to another physical Right Networks facility for Disaster Recovery. However, availability can vary, is subject to occasional downtime and may change without notice. Right Networks encrypts all backup files and backup tapes.

Virtual desktop connections are protected via TLS with a minimum of bit encryption and authentication. Each customer has a unique Right Networks virtual desktop. Access to each QuickBooks company file is controlled at multiple layers including file access permissions. Access is locked out after multiple failed login attempts for the same user. Security features, functionality and access are subject to change without notice as deemed necessary by Right Networks.

Availability can vary and are subject to occasional downtime and may change without notice. Right Networks may offer third party software, separate terms and fees may apply. Internet connectivity required : Desktop Enterprise with cloud access is subject to availability of a reliable Internet connection.

See detailed list of systems requirements , and a list of what RDP clients work with the hosting service here. Additional fees may apply. Requires certain hardware. Requires an internet connection. Advanced Pricing is included in the Platinum and Diamond subscriptions only. Advanced Inventory is included in the Platinum and Diamond subscriptions only. Mobile barcode scanning and barcode label prices: Only available in the Advanced Inventory module. Alternate vendors center and alternate vendor reports: is included in the Platinum and Diamond subscriptions only.

Barcode scanners: Sold separately for use with Advanced Inventory. Cycle count: Only available in Advanced Inventory module. Bin location tracking: Only available in Advanced Inventory module. Express Pick-Pack: is included in the Platinum and Diamond subscriptions only. Landed Cost: is included in the Platinum and Diamond subscriptions only.

Apps integration: Enterprise integrates with more than apps to customize your experience. Some apps may be available from third parties. Consolidating reports from multiple company files: Company files must all be on the same version of QuickBooks Desktop Enterprise. Requires Office — , or Microsoft 32 and 64 bit. Customized financial reports with Intuit Statement Writer: Requires Office — , or Microsoft 32 and 64 bit.

Data file optimization reduces your file size by removing audit trail of historic transactions and a few tables from the database that are not used or needed by the company file. Record level permissions only available in Customer, Employee, and Vendor Centers.

Data recovery: In some cases, including but not limited to the damage being extensive, non-recoverable or involving a large Data File, service can result in longer than average turnaround times. E-commerce integration : Requires an active and current version subscription of QuickBooks Pro Plus, Premier Plus or Enterprise and a separate Webgility e-commerce account subscription.

E-commerce integration subscription will be billed directly from Webgility. Your Webgility account will automatically be charged the package price on a monthly or annual basis, starting at sign up, until you cancel.

To cancel your e-commerce subscription at any time, log into your Webgility account customer portal or contact Webgility customer success team at customersuccess webgility. Your cancellation will become effective at the end of the monthly billing period and your subscription will terminate at that time. You will not receive a prorated refund; your access and subscription benefits will continue for the remainder of the billing period. Cancellation or termination of QuickBooks will not automatically cancel your Webgility subscription.

Fees apply for additional users. If you end your Enterprise Full Service Plan and want to maintain your Intuit Field Service Management, please call us to ensure no service interruption.

Data network connection required for the field tech online functionality. Requires Internet access. Unit of Measure feature not included in the Retail edition. List capacity: QuickBooks Enterprise allows you to add up to 1 million names e. Some performance degradation is likely as your lists approach these size thresholds. Multi-currency capability: Service provided by Wall Street on Demand. Internet access required. Multiple monitor use: Up to 3 monitors supported.

Not available in a hosted environment. Requires internet connection. Works only with expense receipts, not inventory item receipts. User licenses: Each unique user requires a license. Each license sold separately. All copies of QuickBooks must be the same version-year. Licenses are available in single-user increments from 1 to 10 users. Diamond can support up to 40 users. Fees apply. Working in two company files at once: Some functionality may be limited when running two files at once.

Membership in Priority Circle and its benefits are available only to customers located in the 50 United States, including DC, who have an active, paid subscription to QuickBooks Desktop Enterprise. Eligibility criteria may apply to certain products. When customers no longer have an active, paid subscription, they will not be eligible to receive benefits.

Support hours exclude occasional downtime due to system and server maintenance, company events, observed U. Intuit reserves the right to change these hours without notice. QuickBooks Online Advanced requires a persistent internet connection a high-speed connection is recommended and a computer with a supported Internet browser or a mobile phone with a supported operating system see System Requirements. Network fees may apply. Subscriptions will be charged to your credit card through your account.

Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser.